Travel documents
Traveling Internationally? Make sure that your travel documents are in order.
Planning an international trip? Don’t forget your travel documents! Get expert guidance on visas, transit visas, and passports to ensure a hassle-free journey.
Passport or national identity card
International traveler must carry a valid passport. Get your passport in time. If you have one check the expiry date and condition, and if necessary, get it renewed well in time before your departure.
Check with the consulate or embassy for the country you are flying to or the website for the Ministry of Foreign Affairs whether you require a passport or national identity card for your trip and how long it should be valid for.
Visa Requirements: A Quick Guide
A visa may be required for your destination, even if you’re only transiting through a country. Some countries require a transit visa, even if you don’t plan to leave the airport.
Important Considerations:
- Visa requirements vary: Your nationality and the length of your stay influence visa needs.
- Airline restrictions: Without a valid visa, the airline won’t let you board, making your ticket worthless.
- Research is essential: Check visa requirements well in advance by contacting the embassy or consulate of the country you’re visiting or passing through.
Want to know if you need a visa?
Get up to date information about travel requirements information for every country in the world.
We found these websites helpfull and trusthworthy:
TravelDoc is an online verification system that allows airlines (and passengers) to check whether a passenger possesses the correct documentation for their journey.
Sherpa is a guide to getting the right travel documentation and understanding up-to-date travel requirements. It is an independent resource.
The website of CIBT Visas you can also find a list of countries with information on entry restrictions.
Please always provide us with your names a written in your passports. Once we have this information we can make reservations/block seats for you immediately. With this you will avoid price increases or fully booked seats on flights.
’It might be interesting to make a stopover for a couple of days when you travel to and from your mission. Please feel free to ask us about the possibilities!’
’If You Need a Visa, Apply Early.
Visas are best obtained far in advance, and depending on the country, the process can be complicated.’
Tickets and boarding passes
For check-in and boarding, you’ll typically need only your name and a valid ID (passport for international flights). Online check-in is convenient, allowing you to print your boarding pass and take it to the airport.
Our Recommendation: Even in the age of digital travel, we recommend carrying a physical copy of your flight itineraries. Some airports require proof of a ticket for entry. Additionally, having a printed copy can be helpful if you encounter technical difficulties with your device.
You can have evidence of a flight booking on a smartphone, but this won’t be helpful if your battery dies. It’s better to just keep your tickets on-hand and together, in a safe place, to show whenever this is requested.
Before flying to or transit through the USA, you will need to check if you need an Electronic Travel Authorization (‘ESTA’), except if you have a US visa (or are a US citizen, of course).
An ESTA allows you to stay in the US under the Visa Waiver program for up to 90 days and allows travel to Mexico, Canada and the Caribbean. An ESTA is valid for two years, (or less if your passport expires in that time). For more information and authorization requests please visit the ESTA website.
Before flying to or transit through Canada you will need to check if you need an Electronic Travel Authorization (ETA). Exceptions include U.S. citizens and travelers with a valid visa (and Canadian citizens of course) .
For more information and authorization requests please visit the ETA website.
Travel to / via South Africa and as of 31st July 2018 also applicable for Namibia
IMPORTANT: Information for traveling to/via South Africa:
Important new requirements for minors up to 18 years travelling to, from or transferring through South Africa. If you’re travelling to South Africa or transiting through a South African airport with a child you must be able to produce the child’s full unabridged birth certificate. The full unabridged birth certificate should list the child’s details and both parents’ details. The abridged (or short) birth certificate which only lists the child’s details won’t be accepted. We urge everyone to read the new rules regarding travel to South Africa with minor children, here.
The Foreign & Commonwealth Office (FCO) advise that passengers should have two blank pages in their passport on arrival. If passengers do not have blank pages they may be refused entry and will be returned to the country of departure on the next flight. Besides this, you also must check with the embassy, if you need to arrange a visa beforehand (and/or if your passport validity is in order for your visit).
